Marketing Operations Specialist Germany m/w/d

Location:

Munchen, DE, 81925

Description:

JOBSUMMARY:

The Marketing Operations Specialist Germany enables efficient, compliant and high-quality marketing execution across the Germany marketing organization by providing operational support in budget tracking, vendor/procurement processes, request intake/prioritization, marketing project coordination, and marketing asset/material operations. The role ensures transparency, structure and speed in day-to-day marketing operations and supports cross-functional collaboration with internal stakeholders and external partners. The position is based in Munich and reports to the Head of Marketing Germany.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Marketing Operations & Project Enablement

Support planning and implementation of marketing activities across functions (Brand Marketing, Digital, Congress & Events) through operational coordination and structured follow-up

Manage a marketing request intake and prioritization process (triage, status tracking, escalation) aligned with local marketing priorities

Maintain the marketing calendar (key moments, deadlines, launches, congress peaks) and support readiness planning

Coordinate smaller operational marketing projects independently (e.g., updates of existing materials, coordination of asset refreshes), ensuring consistency with brand guidelines and approved messaging

Budget Tracking & Financial Operations

Monitor and track the annual marketing budget, maintaining a transparent budget overview and regular reporting (forecast, accruals, spend vs. plan)

Support invoice/PO tracking and ensure documentation is audit-ready in collaboration with Finance/Controlling

Vendor, Procurement & Contracting Support

Provide administrative and operational support for vendor setup and procurement processes (e.g., MSAs, SOWs, POs) in collaboration with Legal, Purchasing and Finance

Maintain an overview of active vendors and scopes, support quality checks of SOWs (deliverables, timelines, cost clarity) and ensure timely processing

Marketing Assets, Materials & Tools (Operational Ownership)

Coordinate national and regional supply of marketing materials; manage inventory and stock levels to prevent out-of-stock situations

Monitor expiration dates of materials to ensure compliance with internal SOPs and proper lifecycle management

Act as a point of contact for internal stakeholders regarding marketing material requests and operational questions; prioritize and escalate where necessary

Support planning and logistics for marketing materials needed for events/campaigns (e.g., shipments, replenishment, readiness checklists) in collaboration with the Congress & Events team

QUALIFICATIONS/KNOWLEDGE:

Qualifications:

Commercial apprenticeship or Bachelors degree in Business Administration, Marketing, Communications or a related field (equivalent experience considered in lieu of degree)

Minimum 3 years of administrative/operations experience (marketing operations, office/sales administration, project coordination)

Minimum 1 year experience supporting marketing activities or working in a marketing-related environment

Experience in a medical device/pharma/healthcare company is a plus

German (fluent) and English required; additional languages a plus

Knowledge:

Strong organizational skills; structured, detail-oriented and reliable with a hands-on mindset

Ability to handle multiple priorities and deadlines; sound judgment and escalation when needed

Strong stakeholder communication and service or