Information & Document Manager (f/m/d)

Information & Document Manager (f/m/d)

Ärzte ohne Grenzen e.V. Berlin

Médecins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide. The headquarter of the German section is in Berlin. Here, you will work with over 300 employees in various departments every day to support people in need. Our organisational culture is based on diversity, progress, and open and respectful cooperation. We evaluate incoming applications solely on the basis of professional qualifications and consider them regardless of age, gender identity, sexual orientation, disability, religion, or belief system.

BE PART OF THE TEAM

We are redesigning how information is managed across the organisation to make daily work simpler, clearer and more reliable. This is a hands-on role for someone who can independently assess document-management problems, develop practical solutions and carry agreed improvements through to implementation across shared-drive and SharePoint-based information. You will report to the Head of Advisory Unit for Information and Knowledge Management.

YOU WILL

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks:

Design and implement document lifecycle practices, from classification through retention and disposal

Build and maintain SharePoint structures, access controls and governance arrangements

Lead the assessment and organisation of documents across the organisation

Plan and carry out large-scale clean-up, reorganisation and migration of legacy information

Turn operational and compliance requirements into practical document controls

Apply data protection and information security requirements to document handling and migration

Use Microsoft 365 tools, scripting and automation to reduce manual document handling

Work directly with teams across MSF to resolve shared information-management challenges

YOU HAVE

The following professional qualifications and personal qualities are important to us:

A track record of turning unmanaged, ad hoc information into structured, searchable environments

Hands-on experience configuring SharePoint and Microsoft 365 for document management

Experience using scripting, automation or other practical tools to solve information problems

Direct experience cleaning, reorganising or migrating high volumes of files

Experience applying document lifecycle and retention requirements in practice

Working knowledge of data protection, information security and compliance principles

Ability to work independently, make sound practical decisions and escalate matters requiring formal approval

Proficiency in English

OUR OFFER

Hard facts

From 4.350€ to max. 5.503€ starting salary (for full-time employment) + 13th monthly salary

30 days holiday plus days off on 24. and 31.12.

Life Balance

Flexible working hours and part-time models

Mobile working with presence in our office depending on work requirements incl. technical equipment

Work from another European country for up to 6 weeks a year

Sabbatical

Nice to have

Office: kitchens, fruit/snacks, drinks, modern equipment

Job ticket or Deutschlandticket subsidy

Urban Sports Membership

Bicycle cellar

and much more

Trainings

Choice of various further training opportunities

Access to e-learning platforms

Offers/topic weeks on mental health, well-being and EDI

Coaching

Does that sound good? Then become part of our team. We look forward to